Location: Altoona/North Liberty
Employment Type: Full-Time
Exemption Status: Non-Exempt
OSHA Category: I
The Organ Recovery Coordinator is responsible for the surgical and preservation portion of the donation process by maintaining and providing organ preservation services for local and non-local organ recoveries to maximize organ viability. Coordinates the acceptance of organs for research. Assists with organ case initiation and sending blood for serological, HLA, and ABO testing. Align daily activities with the strategic and operational goals of the organization.
1. Associate’s or Bachelor’s degree in a health care related field required.
2. Minimum of one-year experience in patient care required.
3. Operating room experience and/or prior donation/preservationist experience preferred.
4. Certified Transplant Perfusionist preferred.
Essential Job Functions and Performance Expectations:
1. Assist with case initiation of the potential organ donor.
a. Work closely with the Organ Donation Coordinator by compiling information necessary for the assessment of the organ donor.
b. Accurately perform plasmadilution assessment to ensure a qualified sample.
c. Accurately collect and label all blood for serological testing and HLA tissue samples to assist with transplantation of organs.
d. Communicate donor information to the Organ Donation Coordinator (ODC) or Organ Resource Supervisor.
e. Adhere to established IDN standards of practice in the care and coordination of the donor.
2. Coordinate back-up and primary research organ offers with research partners.
3. Facilitate recovery and preservation of organs and tissues during the organ recovery surgery for local and non-local organ donors to maximize organ viability.
a. Prepare recovery supplies and equipment for the storage and perfusion of solid organs and tissues (recovered in the donor OR).
b. Scrubs in during the organ procurement as needed and instructed by the recovering surgeons to provide high level of service in facilitating the organ recovery and packaging process.
c. Effectively manage the sterile back-table and organ flush lines.
d. Collect and label HLA tissue samples to assist with transplantation of organs.
e. Responsible for machine perfusion of kidneys, cannulation, and placement of the kidney on the perfusion machine. Monitoring the machine and kidney while the kidney is on the machine. Collecting and providing perfusion data to those who request the information.
f. Assist with packaging, sending, and submitting biopsies of organs and tissues.
g. Communicate and interact with transplant surgeons to provide information pertinent to the perfusion and preservation of organs.
h. Accurately label and package according to OPTN and IDN policies.
i. Assist with transport of recovery surgeons and teams.
j. Facilitate recovery of tissues in the organ recovery room and organs for research according to policies and protocols.
k. Assist local transplant teams with recovery of organs at donor hospitals throughout the United States.
4. Ensure effective, respectful, and strong communication and collaboration with hospital staff, transplant surgeons and representatives, related donation agencies, and other IDN team members to maximize donation.
a. Maintain effective communication between hospital staff and transplant surgeons and representatives.
b. Ensure strong collaboration with Clinical Outreach, Communication Center, and Tissue to ensure the maximization of organ and tissue donation opportunities.
c. Collaborate with the Organ Resource Supervisor and ODC to maximize donation opportunities.
d. Ensure compliance with local medical examiner needs during the recovery process.
5. Document concurrent and accurate information in iTransplant and the OPTN organ tracking system throughout the organ and tissue donation process.
a. Assist with quality assurance process and complete QA request within five (5) days.
6. Assist in maintenance of the clinical supply areas and DCC.
a. Ensure stocking, rotating, and preparing of supplies and instruments are completed and available for organ recoveries, fly-outs, and kidney pumping.
b. Clean clinical supply areas and DCC and document according to policy and procedure.
6. Serve as organizational expert regarding recovery and preservation of organs and demonstrate competency in essential job functions.
a. Stay current with organ recovery and preservation processes.
b. Attend and actively participate in 90% of all organ staff meetings and all required training sessions. Make up any missed meetings within one week of meeting.
c. Successfully pass clinical competencies and skill demonstrations annually.
d. Precept and assist in training of new team members and document training opportunities on the training checklist immediately following the case.
Additional Job Functions:
1. Assist the Materials Management Administrator with supply ordering and receiving.
Physical Requirements/Working Conditions:
1. Must receive required vaccines based on outlined schedules to protect our employees, healthcare personnel, donors, recipients, and families we may come into contact. (e.g. Influenza vaccine must be obtained annually by December 1st and COVID vaccine upon required timeline.)
2. Respond to call/page within 10 minutes and arrive to office within one hour of call or as assigned.
3. At peak times, may be called in to assist when not scheduled.
4. Work a rotating on-call schedule with extended hours.
5. Lift equipment and supplies weighing up to 50 lbs.
6. Assist with physical lifting of donors.
7. Follow sterile technique guidelines.
8. Stand for long periods of time in an operating room or mortuary environment.
9. Mental and visual fatigue associated with detailed work.
10. Use of sharp surgical instruments which may cause damage or injury if used incorrectly.
11. Morgue or operating room environment. Exposure to biohazardous material such as blood, other body fluids, communicable diseases and pharmacological agents. Standard/universal precautions and use of personal protective equipment is required.
12. Travel to the office and donor hospitals throughout the state of Iowa at any given hour of the day or night.
13. Travel to donor hospitals through the United States via chartered aircraft at any given hour of the day or night.
14. Drive a vehicle under various weather and physical conditions that may lead to visual and mental fatigue.
15. Stooping, kneeling, reaching, and handling (seizing, holding, grasping, turning or otherwise working with hands).
16. Express ideas verbally and convey detailed or important spoken information.
17. Receive detailed information through oral and auditory communication.
Skills and Abilities:
1. Maintain a current valid driver’s license and be insurable through IDN’s insurance.
2. Skill and ability to effectively use computers and computer software including word processing, databases, spreadsheets, Internet tools, and electronic mail.
3. Effectively communicate both verbally and in writing when representing IDN; work well with others; take and give direction; demonstrate effective problem-solving skills; ability to work both independently and collaboratively.
Organizational Responsibilities: It is required that IDN employees demonstrate commitment to the mission and vision, maintain effective communication, exhibit teamwork, respect diversity, follow policies and procedures, maintain confidentiality of all donor, recipient and organizational information, demonstrate accuracy and thoroughness while meeting productivity standards, observe safety and security procedures, be consistently punctual and dependable, actively participate in performance improvement activities and continually demonstrate behavioral expectations and core values